As a fresher, we stuck some times or feel nervous while going on a conference call with your manager or team member. Here is the list of sample sentences to include in your conference calls and impress others.
Tips: Read aloud and repeat 3-4 times to remember these sentences and become habitual of that.
Accessing the conference call
- Put in your access code.
- Press the pound key/hash key.
- Is everyone online?
- Are we waiting for anyone else?
- Seema are you here?
- Has Sam joined us yet?
- Who just joined?
Introducing yourself and others
- Hello everyone, Seema here.
- Hello, it’s Seema.
- I think Sam is joining us, Sam are you there?
- Yes, I’m here, hello everyone.
- Can everyone hear me?
- Can everyone see the slides?
- Next slide, please.
- I can’t see the slide 4.
- Has the presentation loaded?
- No, it’s still loading.
- Can everyone see my screen?
- Have you downloaded the document?
Starting the meeting
- Welcome to today’s conference call.
- The purpose of today’s call is…
- Has everyone seen the agenda?
- We’ve got a lot to discuss today.
- We have 5 main topics for discussion.
- Can I just come in here?
- I have a question…
- May I say something?
- Could I just clarify something?
- Could we just go back to slide 2?
- Can I make a suggestion?
- Please can we stick to the agenda.
- We are getting sidetracked.
- Please can you mute yourself if you are not talking?
- Sorry, I was on mute.
- Please use the “raise your hand” indicator if you want to speak.
- Can we deal with that on next week’s call, please?
- You are talking over each other, I can’t hear what anyone is saying.
- Let’s move on.
Poor sound quality
- Are you on mute?
- There are a lot of background noises. You cut out, can you say that again?
- I’m having connection issues
- Have we lost Seema?
- There’s an echo on the line.
- Please adjust your speaker volume.
- There’s some interference on the line.
- You are breaking up/cutting out.
- Please can everyone speak up.
- Is everyone with me?
- Yes, I’ve got that.
- Could I just check I’ve understood?
- Seema, is that your understanding?
- I’m sorry I didn’t really understand that, please can you say it again?
- I didn’t catch that point, Seema, can you say it again, please?
- Can you speak more slowly, please?
- Let’s deal with one thing at a time.
Ending the call
- Thanks for your contribution everyone.
- I think that’s everything.
- It’s 3.30 pm, it’s time to finish.
- We should stop now and come back to this on Monday.
- It’s been a really useful discussion thank you.
- I’ll send the minutes to you all later in the week.
- Let’s review the action points before we finish.
- I’ll close the call now, thank you, everyone.
- Can you email the slides to everyone, please?
- We’ve run out of time, we need to stop.
- I need to go to another meeting, sorry everyone.
- It’s been a really fruitful discussion thank you.
- We’ve made some progress, but let’s come back to this issue on the next call.
- That’s all we have time for, we’ll have to discuss the remaining items next time.
- When’s the next call?
- Shall we book the time for the next call now?
General Advice for Conference Calls
- Ask native speakers to slow down.
- Familiarise yourself with the technology before the call.
- Ask for written minutes after the call so you can check you’ve understood everything.
- Ask for an agenda before the call so you can prepare.
- If you can’t hear or don’t understand say so!
- Enter the call 5 minutes beforehand so you don’t arrive late and stressed.