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Annual Leave Approval Email Samples

Annual Leave Approval Email Sample


Annual Leave Approval Email Sample 1


Subject: Reg – Annual Leave Application


Hi {Recipient’s Name},

I am writing to inform you that I will be traveling with my family for a period of (Duration), between {start date} and {end date}.

As my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

As per my prior discussion with my (manager or Manager’s Name), I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply on my leave request.

Thank you and regards,

{Your Name}


Annual Leave Approval Email Sample 2

Subject: Reg – Annual Leave Required


Hi {Recipient’s Name},

I am writing this letter to inform you that I have decided to participate in a Business Program in the coming month of {enter month}. This program will be highly beneficial, both at personal and professional levels.

I request you to allow me a leave of absence for a period of {number of days} days, in lieu of my annual leave allowance. I will be leaving for the program on the {Date} and will resume work on the {Date}.

As I will be unavailable for a significant period of time, I have given the responsibility of overseeing my projects to my assistant, Mr./ Ms. {insert name}. He/ she has frequently worked with me in the past, and is well acquainted with my tasks and duties.

In case of an emergency, I will be available at {contact details}.

I look forward to gaining valuable insights on {enter field/domain} upon the completion of my course and put them in use in our upcoming projects.

I hope you will soon sanction my request for a leave of absence.

Yours sincerely,
{Your Name}


Annual Leave Application Sample 3



Subject: Reg – Application for Annual Leave



Hi {Recipient’s Name},

I hope you are doing well.

I am writing to inform you that I will be unavailable for a period of {number of days} days between {start date} and {end date}. I urgently need to return to my hometown to sort out certain property-related issues and wish to avail of my annual leave regarding the same.

I will be available on phone at the following number – {enter contact number}. In addition, I have requested my teammate, {enter name} to address any urgent details that may come up in my current assignment. However, since the assignment is in its end stages, I do not foresee any problems occurring while I am not in the office.

I look forward to your acknowledgment of my leave application.

{Your Name}


Annual Leave Approval Email Sample 4

Subject: Reg – Annual Leave Application


Hi {Recepient’s Name},

I am writing to apply for my annual leave for a period of three weeks from {start date} to {end date}, as I wish to visit my Sister and her family in Europe. In addition, I request you to grant me an extra leave of five working days from my personal leave allowance, so that I may have an extended leave period of four weeks.

As conveyed to you in person, I will be handing over my job responsibilities to Mr./ Ms. {enter name}. I will also do my best to complete all my urgent deliverables well before the commencement of my leave so that my work does not suffer in my absence.

I understand that my request for long leave is an imposition. However, given my impeccable work record at the company over the past two years, I hope you will consider it favorably.

Thanks and regards,
{Your name}



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