3 Best Resignation Email Samples For Two/Four Weeks Notice


If you are reading this article means you have decided to resign from your job and it is mandatory that you provide two/four weeks’ notice as per the policies.

Your reason can be anything to leave your job but as a professional person, you are responsible to give enough time to your employer to come up with plans to cover your absence.

In this article, you will find three samples for resignation email, you can use any email sample as per your need after updating your personal information.


Resignation Email Sample-1


Dear Mr./Ms. (Name),

I am writing to announce my resignation from (Company Name), effective two weeks/Four Weeks from this (Date).

This was not an easy decision to make. The past 10 years have been very rewarding. I’ve enjoyed working with the company/organization and with a very successful team dedicated to a quality product delivered on time.

Thank you for the opportunities for growth that the company/organization has provided me. I wish you and the company all the best. If I can be of any help during the transition, please don’t hesitate to ask.


(Your Name)



Resignation Email Sample-2


Dear Mr./Ms. (Name),

I am writing to notify you of my resignation from my position as (Position name) at (Company Name). My last day will be (Date)

Please let me know how I can be of service during my final two/four weeks at the company. I am more than happy to train an incoming employee or assist with the transition in any other way.

Thank you for all of the professional opportunities company has provided me over the past 5 years. I wish you and the company all the best.


(Your Name)


Resignation Email Sample-3


Dear Mr./Ms. (Name)

Please accept this as my formal notice of resignation from (Company Name). My last day will be (date), two/four weeks from today.

I appreciate your support during my tenure here, and I take with me the valuable experiences I have gained over the last 7 years. It has been a pleasure working with the company, you, and the team.

Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.

Best regards,

(Your Name)



Extra Tips for Writing a Resignation Email


  • Use Professional Email Format – Use a professional email format so that your letter looks professional.
  • State the Date  – You can either state the specific date you will leave, or say that you are leaving two/four weeks from the current date.
  • Keep It Short – Don’t include any more information than the fact you are leaving and when your last day of work will be.
  • Thank You – Always thank your employer to provide you the opportunity and the experience you gained while working with the company.